Plan like the Yolean Racing Team

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New research article on Visual Management presented

A new paper on visual management has been published as a research result in the Digilean project:

Introduction to the paper:
As products become more complex and the competition increases, the development of new products has become more important to companies. During this process the companies needs to have a method for developing sharing correct information at the right time, otherwise projects can be delayed due to re-work and modifications.  During the 80’s the Japanese outrun its competitors concerning number of product models in combination with time to market. The Japanese companies relied on a concept later termed as Lean Product Development (LPD). From LPD emerged a method for planning and synchronizing projects named Visual Planning (VP), which have shown strong benefits for its simple design and ability to plan project with little effort and a low threshold to the methodology . VP helps the team to focus on the execution of the project involving resource allocation, assuring deliverables and keeping focused on the common goal. Traditionally the only resources demanded are sticky notes, some pens and a wall to place the notes on. However, limitations of a physical solution becomes apparent when more and more projects are conducted in distributed teams, where information on wall-based boards becomes difficult to share and interact with. One method that has similarities to Lean VP is Scrum and the most obvious difference between the Lean VP board and Kanban/Scrum board is the horizontal axis which in VP is presented by a timeline while on the Kanban/Scrum board is presented as different phases/statuses . Kanban/Scrum boards are common to use within Agile development and especially within software development. Lean Thinking and Agile development are two different but complementary concepts. The research concerning VP is very limited  and therefore the name, definitions and description of the methods on the matter varies  For example, VP can be included in  term Visual Workflow Management. A definition of VP that is used in the context of this research paper, emphasize the support for the team concerning task coordination and is independent of physical boards and notes: One method for development teams to handle this task coordination is to visualize tasks and deliverables to enhance their communication and coordination within the team.

Have a look at the complete paper here:


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Seminar on Visual Management at ITM in Mölndal

Great seminar on Visual Management with presenters from Chalmers, Volvo Cars and AB Volvo and over 50 participants from industry. Look out for a new edition this fall focusing on Knowledge Management. Read more about meeting solutions for digital Visual Planning at

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Improving meeting efficiency at Volvo Cars Customer Service

Volvo Car Customer Service are increasing their usage of Yolean Visual Planning within the customer service organization. The software developed as a spin-off from the Vis-IT research project is now utilized to plan and improve activities and services throughout the European service network.

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Vis-IT Master Thesis nominated to “Lilla Polhemspriset”

One of two Master Thesis from Chalmers to be nominated to Lilla polhemspriset 2016 is “Visual Planning; Coordination and collaboration of Multi-site teams in Product Development organisations” by Josefin Bertilsson och Gunilla Wentzel. The master thesis has been a part of the Vis-IT research project, supervised by Daniel Stenholm and examined by Dag Bergsjö. The thesis can be downloaded here on under publications.

Visual Planning Multisite Distributed teams Yolean


Read more about the prize at:


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Digital Meetings at Rejmes Continues

Two smart boards and Yolean Visual Planning to help managing the strategic breakdown and follow up.

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Las Vegas, Seattle, Gislaved

What does the cities have in common? Exhibitions containing digital visual planning.

Our visual management solutions was presented for the hungry audience at Automation Småland


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Collaboration with the EU project Virtual Obeya at EPFL!

For more information about:

Industrial Networking & Learning Forum click here (

Virtual Obeya click here (

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Visual Planning – An extensive report published on use of (digital) visual planning in multinational companies

When products are becoming more complex and their life – cycles become shorter it sets higher demands on product development within companies. Also, it is becoming more common for companies to have multi-site projects where team members are divided between different geographical locations. A method for planning and synchronising projects is Visual Planning, from Lean Product Development, which have strong benefits in its simple design. Normally the only resources demanded is sticky notes, some pens and a wall to place the notes on, but when including several sites in projects and demand that they all should work as one team the physical solution with sticky notes cannot achieve desired results.
The purpose of t his study was to address how Visual Planning can help a multi- site team within product development to succeed, and has strived for finding every day, practical solutions. The research within the area is limited, especially on how to achieve the benefits of Visual Planning. The study has therefore included interviews, and in several of the cases observations, from ten companies and with an expert of Visual Planning to gain a practical approach on how Visual Planning can help a team to succeed. One of the com panies included has been the case company, Emerson Process Management, which is a global company that has used Visual Planning for about a year. The use of a case company
gave the opportunity to interview and observe teams within product development over time, and to verify information gained from the field of research and the reference companies through performing tests.
The study has shown that Visual Planning can help a multi-site team to succeed, and also includes new findings on how it can be accomplis hed. Visual Planning fills its purpose well for teams that need coordination and/or collaboration, and Visual Planning enables a structured way of visualisation and communication. The main difference between a multi-site team and a single site team is that nothing is gained for free, such as small chats by the coffee machine, so the structure of Visual Planning is a way to ensure that necessary communication between sites occur . Also, for receiving the benefits of visualising information in multi-site teams, the whole team need to be able to see and interact with it and therefore a digital tool is recommended instead of sticky notes.
In this study the digital tool Yolean has been chosen which was developed to support the methodology of Visual Planning.
Read more in the full text report available here.
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Master Thesis presentation – How can visual planning help multi-site teams to succeed?

A master thesis work conducted by Josefin Bertilsson and Gunilla Wentzel has been presented with the focus to answer on the research question: How can visual planning help multi-site teams to succeed?

In the work have they looked into what makes team to succeed, how can visual planning support this and finally what type of technical solution is needed to be successful?

To answer these questions one company has been used as a case company which allowed testing and implementation in ongoing projects while eight other worked as reference companies. The companies are Emerson (case), Assa Abloy, Autoliv, Ericsson, Rejmes Car, Scania, UniCarriers (Atlet), Volvo Cars and Toyota Material Handling.

Interesting discussions are for example:

•          What happens when you dedicate a “speakers corner” for the one that talks during the multi-site visual planning meetings?

•          What can a team do to increase the awareness to the meeting when the team is distributed?

•          What is a good level of structure in the digital tool for visual planning – how much should be able for the user/company to change concerning the interface of the digital tool?


We are now waiting with excitement for their publication that will be out late this month.

Visual Planning Multisite Distributed teams YoleanVisual Planning Multisite Distributed teams


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